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How business travel technology aspirations and expectations vary around the world

How business travel technology aspirations and expectations vary around the world

5 min
Posted: 15 September 2020

Business travel is as universal and guaranteed as death and taxes – employees and companies accept it, do it, and try to effectively build policy and traveller-friendly solutions around it. However, expectations from business travellers vary from region to region, often influenced by cultural behaviours and technology standards, posing challenges for those managing travel programmes.

Of the many technology advancements that have taken place in recent years, none is more dominant or ubiquitous than the widespread adoption and use of mobile devices. Expedia Media Solutions research1 released this year shows that travellers from all around the globe – 60 percent or more from each country – are heavy smartphone users during their trips. So how do attitudes about adoption of and demand for technology in business travel vary by region?

North America

From the travel manager perspective, there is an increased focus on balancing cost savings with improving the traveller experience, as travellers have come to expect the same level of technology sophistication and ease of use as they have in their lives as consumers. More than 75 percent of US business travellers want greater cross-device integration in their business travel* – a development that is well under way in consumer-facing technology offerings. US business travellers are also confident that emerging technologies will improve the travel experience, so it’s up to travel managers to ensure that they are exploring, testing and implementing the latest technologies that will benefit their employees as well as their companies.

More than half (55 percent) of US business travellers believe artificial intelligence (AI) advancements can improve their travel experiences.* And while US business travellers are optimistic that emerging technologies can improve their business travel experiences, they still prefer a combination of technology and live representatives to solve their problems. However, Canadians travel less frequently on business trips than their neighbours in America (nearly half travelled for business just twice in the last year). They are less likely to want cross-device integration (only 35 percent want it) and believe less that AI will improve their travel experiences (45 percent).*

Business travellers outside North America have lower confidence levels and are far less optimistic about the use of technology overall for business travel.  While business travellers in EMEA and APAC countries are more pessimistic about the promise of emerging technologies for business travel compared to their US counterparts, there is still a demand for more mobile accessibility across devices. Sixty-eight percent of business travellers in Singapore and Sweden want to manage their travel across devices more efficiently, compared to 65 percent in Norway, 64 percent in France and the UK and 62 percent in Germany.*


Mobile adoption is ubiquitous across Europe, especially in southern Europe, where traditional online travel was slower to emerge. In these countries, mobile solutions such as natural language processing and chatbots may have faster advancement and adoption because they are a mobile-first society. Although those from the UK travel frequently for business (second highest average number of trips per year), they are not as active with travel touchpoints, from making travel changes, to reading reviews, to submitting expense reports, compared to the other countries surveyed. With a myriad of different sources of supply (e.g. independent hotels, rail and low-cost carriers) combined with a focus on traveller privacy, European business travel will embrace AI techniques if they do not violate personal information and help simplify the complexity of options.  However, at 37 percent, Sweden and Norway were the least likely to believe AI advancements will improve their travel experiences, followed by only 41 percent in the UK and Germany.*

Asia Pacific

Mobile adoption has taken off throughout Asia at a phenomenal rate. The region has been the biggest contributor to global mobile subscriber growth in recent years, according to GSMA, and mobile is also the biggest priority for APAC travel managers. It also has some of the highest mobile booking percentages, and services such as WeChat dominate as an m-commerce platform. As another mobile-first society, natural language processing and chatbots are likely to have a high reception rate in Asia, and technology advancements will catch on quickly if they can simplify the travel experience, according to Phocuswright. “More and more travellers are relying on mobile, especially in Asia, so having highly useful mobile app functions which can do what online booking tools can do, with friendly access and a simple interface, is required for our business travellers,” said Vivian Chai, Director of Global Procurement, Lenovo.

Interestingly, while mobile-first, APAC respondents are sceptical about technology advancements for business travel and beyond. Less than half believe AI advancements will improve their travel experiences (only 42 percent in Australia and 47 percent in Singapore), and Australians and Singaporeans were also the most likely to believe that AI will be the end of humankind as we know it, at 40 percent each.*

As mobile usage and adoption continues to supplant desktops/laptops for everything from booking to customer service, travel managers should ensure that they are adopting mobile technologies and strategies that meet their traveller needs, while also advancing policy adherence and traveller risk management. And while we see regional differences in attitude and adoption, the global nature of business travel today means solutions need to travel as well – so that business travellers have a seamless experience no matter where they are. Technology innovations may see more rapid advancement in certain regions, but the world will catch up quickly, adopting solutions that work for both companies and travellers across the globe. Looking for more fun facts about business travellers around the world?

Check out what our respondents from Denmark, Sweden, GermanyFrance and the UK miss most while travelling for business. *4th edition, Egencia Business Travel and Technology Survey.


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